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Fixtures Group

Chair - Mike Cope - Email

Terms of Reference – April 2009 modified February 2010

The purpose of these Terms of Reference is to provide the umbrella framework within which the Fixtures Group (FG) will operate.

Authority

Authority is delegated to the Fixtures Group by Events Committee to coordinate fixtures throughout the Federation; the Group will align its work to the vision, values and strategic objectives as determined by the Board.

Composition and Membership

Fixtures Group shall consist of: Chairman, will be proposed by Fixtures Group and approved by Events Committee
National Fixtures Secretary, will be selected by Fixture Group
13 representatives, one from each Constituent Associations; representatives have the right to elect to be correspondent members
Events Manager

Non-voting members:

Secretary, a staff member as determined by the Chief Executive and agreed by the Chairman, or a person nominated by the Chairman
Chairman of Events Committee, Chief Executive, Chairman of British Orienteering have a right to attend as non-voting members

Fixtures Group has the right to invite further attendees that shall be non-voting.

Responsibilities

Fixtures Group is responsible for:

Coordinating the scheduling of orienteering fixtures at regional and national level throughout the Federation
Delivering the relevant objectives as agreed by the Board in the Strategic Plan and where appropriate supporting other Committees and Groups in delivering strategic objectives
Providing advice to the Board through Events Committee on strategic issues regarding the scheduling of events and competitions
Overseeing the maintenance and updating of the national fixtures list on the British Orienteering website
Providing advice to Events Committee on the composition, number and frequency of fixtures and events to enable the committee to determine event strategy
Considering the impact of fixtures on marketing and promotion of events
Any other aspects of fixtures as decided by the Group and agreed by Events Committee
Agree KPIs with Events Committee to monitor assess, and report on performance

Reporting Structure

Minutes shall be considered at Events Committee and the Chairman will report directly to Events Committee. Minutes will also be circulated to all Committees and Groups, and published on the British Orienteering website.

Association representatives will report to Associations.

Meetings

Meetings are held in accordance with the British Orienteering Meeting Guidelines and shall be held a minimum of 2 times per year.

Map Group

Chair - David Olivant - Email

Terms of Reference – April 2009 modified February 2010

The purpose of these Terms of Reference is to provide the umbrella framework within which the Map Group (MG) will operate.

Authority

Authority is delegated to the Map Group by Events Committee for all matters related to mapping across the Federation; the Group will align its work to the vision, values and strategic objectives as determined by the Board.

Composition and Membership

Map Group shall consist of:

Chairman, will be proposed by Mapping Group and approved by Events Committee
6 members that are specialists from the 13 Constituent Associations; Constituent Associations not represented have the right to elect a correspondent member
Events Manager

Non-voting members:

Secretary, a staff member as determined by the Chief Executive and agreed by the Chairman, or a person nominated by the Chairman
Chairman of Events, Chief Executive, Chairman of British Orienteering have a right to attend as non-voting members

Map Group has the right to invite further attendees that shall be non-voting.