The 36th Annual General Meeting of the British Orienteering Federation will be held on Friday 14th April 2017 at The Lecture Centre, Brunel University London, Kingston Lane, London, Uxbridge, UB8 3PH, starting at 5.00pm in lecture room 061. This is during the JK weekend and will be held after the Sprint event.

The proposals for this year’s Annual General Meeting are:

Proposal 1: Adoption of Accounts
That the accounts for the financial year ending 31 December 2016 be adopted.
Proposed: The Board of Directors
Copies of the accounts will be available at the AGM and will be published on the website prior to the AGM 2017.

Proposal 2: Appointment of Auditors
That Grant Thornton UK LLP be appointed as the auditors for the 2017 accounts to be presented at the 2018 AGM.
Proposed: The Board of Directors

Supporting Statement
The audit by Grant Thornton undertaken for the 2016 Accounts was again thorough and challenging. In 2013, the opportunity was taken to seek competitive tenders for the 2014 audit. After consideration of the tenders, the Board nominated Grant Thornton UK LLP for reappointment as auditors on the understanding that different partners and audit staff be involved in future audits. This was agreed at the 2014 AGM, and a new partner was allocated to the audit.

Grant Thornton have indicated that they are content to again undertake the audit in 2017 and the Board now proposes that Grant Thornton UK LLP be appointed as our auditors for 2017.

Membership Fees and Event Levy 2018
No proposal is made to change the membership fees and event levy from 1st January 2018. They will remain the same as they are in 2017.

From 1st January 2018 until amended, fees will be as follows:
                Senior member – £10.00
                Junior member – £3.30
                Levy per senior – equivalent event participant – £1.50
                Club affiliation fee – £46.00
                University club affiliation fee – £9.20
                Proposed: The Board of Directors

Supporting Statement
The membership fees and event levy were raised significantly at the EGM held in October 2016 and the Board has decided to leave the fees and levy static at the same level as in 2017.

Membership and levy fees are British Orienteering’s main source of non-grant, non-conditional income. This income is vital in paying for the services that British Orienteering provide to the membership, including many of the behind-the-scenes costs of administering and developing the sport.

After the change to the Articles of Association agreed at the 2012 AGM, British Orienteering are now able to distribute AGM documents electronically.

An incredible 98% of our members have email addresses in the membership database and we are therefore providing access to electronic copies of the AGM documentation.

To view the AGM booklet access this link.

To view the Annual report access this link.

To view the Audited Accounts, access this link.

By distributing the documents electronically, we will be able to make a considerable saving on print and postage, part of our drive to cut costs wherever possible.

If any member would like us to post a copy of the AGM documents directly to them, please email info@britishorienteering.org.uk

We look forward to seeing you at the AGM or receiving your proxy vote.

Item posted by Scott Parker, Administrator.