British Orienteering would like to take this opportunity to remind you of our 2020 Annual General Meeting which will take place on Saturday, 1st August 2020.
We note the current issues surrounding COVID-19 (coronavirus) and the rapidly developing public health guidance in the UK at the time of writing. This includes social distancing requirements, additional guidance for those over the age of 70 or with underlying medical conditions, and restrictions on public gatherings. The health and safety of our members and staff is always our utmost priority.
We have therefore decided to hold the AGM in our offices. If the public health guidance remains unchanged, we regretfully will not be able to run an AGM event as in previous years, and members will not be able to attend in person. We will, however, ensure that an appropriate videoconferencing solution is in place to enable those members who wish to take part in the AGM to do so remotely.
We will continue to monitor the situation and the latest available public health guidance and will provide updates concerning our AGM on our website at www.britishorienteering.org.uk. Members will still be able to submit questions either before or at the meeting.
All members are welcome to attend.
Please see the details below.
BRITISH ORIENTEERING FEDERATION LIMITED
Registered in England & Wales No.1606472
39th Annual General Meeting
SATURDAY, 1ST AUGUST 2020 AT 17:00
British Orienteering Federation Limited National Office, Scholes Mill, Old Coach Road, Tansley, Matlock DE4 5FY
Notice is hereby given that the Annual General Meeting of the above-named Company will be held at the British Orienteering Offices, Scholes Mill, Old Coach Road, Tansley, Matlock DE4 5FY on Saturday, 1st August 2020.
The AGM is called for the transaction of the following business:
Please forward any items for inclusion on the agenda to the Chief Executive – email@example.com by 17:00, Thursday, 11th June 2020.
Further details on the business of the AGM, including the Agenda, and Voting by Proxy form, will be posted on British Orienteering’s website on or before Friday, 10th July 2020
All applicants must be nominated by two British Orienteering members. For further information or a preliminary discussion, please contact the Chief Executive or Chair.
British Orienteering is looking for new elected directors to take office at the AGM. There are three places on the board up for election. These include two vacancies: one for a two-year directorship, replacing Graham Patten, who has resigned, and one for a three-year directorship, replacing Judith Holt, who will stand down having served the maximum of three consecutive terms as a director. Ruth Beale has agreed to stand for election for a further three-year term as a director, having come to the end of her first term.
This is an exciting time to become a director, with the strategic refresh offering a real chance to shape the future of orienteering in the UK. Providing strategic direction for the sport is at the heart of the role of the board of directors, alongside overseeing the operations of British Orienteering in delivering this strategy. There will also be opportunities for directors who wish to do so to take on additional responsibilities that match their interests and expertise. Board meetings take place four times per year, on a mix of weekdays and Saturdays, and currently alternate between Birmingham, Manchester and London, with further business conducted by email or teleconference between meetings.
These roles are voluntary and unpaid, although reasonable expenses (such as travel to board meetings) will be reimbursed. To function effectively, the board needs directors from across the orienteering community, and nominations for election are welcome from all adult members of British Orienteering. The board would particularly welcome nominations from groups which are currently underrepresented on the board, including women, and people from Scotland, Wales or Northern Ireland. If you wish to discuss becoming a director or would like to find out more about what is involved, please contact Peter Hart (firstname.lastname@example.org)
Nominations must be submitted by 17:00, Thursday, 11th June 2020.
Voting - How do I vote?
In the light of the current COVID-19 pandemic, we strongly encourage you to consider ensuring your vote is counted by submission of the proxy form online or by post further details will be distributed with the AGM papers. However, a voting on the day system will be enabled.
Members will receive an invitation to vote in advance of the British Orienteering AGM by email from Mi-Voice, an independent organisation, who are supporting British Orienteering with the process.
On or before Friday, 10th July 2020 you will soon receive your AGM email which will include the Agenda, and Voting by Proxy process from the email address: email@example.com with instructions on how to participate. This information will also be posted on the British Orienteering website. If the email does not arrive in your inbox please ensure that you check your junk folder.
If you are unable to locate your AGM email please contact Mi-Voice, by telephone (+44) 023 8076 3987 or email firstname.lastname@example.org.
AGM voting electronically will close at 17:00 on Thursday, 30th July 2020.