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Tweet Thursday 10th September 2020

Review of Return to Orienteering Guidance (England)

Following the review of the Return to Orienteering guidance in England by the Board of British Orienteering on Tuesday 1st September, please find the link to the full document.

The key changes are:

  • If allocated start times are used, a maximum of two starters per minute is permitted from each start location.
  • If start windows are used (rather than allocated start times), a maximum of one starter per minute is permitted from each start location.
  • There is no limit to the number of separate start locations that may be used at an event.

Subject to a further review of the implementation of these revised guidelines, British Orienteering will aim to move in future revisions towards a higher start rate of up to four starters per minute from each start location, with allocated start times.

British Orienteering would welcome further feedback from clubs about their experience of operating within the current COVID-19 guidelines, and about any challenges they have encountered in obtaining permissions from landowners or local authorities.

The Board plans a further review of the guidance in October, subject to any further changes in the government guidance.

To view the current guidance visit:  
https://www.britishorienteering.org.uk/COVID19_Safe_Orienteering

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Tweet Tuesday 22nd September 2020

Post Event Report: Glovers Wood

South London Orienteers Regional Event: 13th September 2020

OVERVIEW

After the club decided to cancel the City of London race for 2020 there was discussion about the possibility of a replacement forest event. After initial investigations, we settled on Glovers Wood

  • Landowners (Woodland trust + several small private owners) were generally supportive of the idea
  • Although it is a relatively small area the runnability is unaffected by summer vegetation and it could all be used by the planner
  • There is a large flat car park field adjacent to the forest

EVENT PRINCIPLES

  • BOF members only, to limit enquiries, Face-to-face discussions etc
  • No Entry on the Day, to avoid paper forms passing around
  • No results display at the event
  • SIAC recommended but not mandatory. With the current situation, we have decided not to hire in or loan out club kit. Bearing this in mind we decided that the club stock of SIACs for hire (100) was insufficient to provide hire cards for everyone that would need them if made mandatory. In the event, just over 73% of competitors ran with SIACS (own or hire)
  • Control Descriptions only available online due to the risk of cross-contamination

ENTRIES

SLOW uses SIEntries, which has been updated during lockdown to add some extra functionality

We started from the initial position of 2 starts, each with 10 competitors per 15-minute block (and a defined maximum number per course at each start) and an initial window of 3 hours. When this filled up, we extended to 4 hours. When this was close to filling up new BOF guidance meant that we could expand to 14 starts per block (again with restrictions per course). Note that due to limits on numbers on any one course in a block, in practice this meant about 13 starts per block.

Total Entries = 392

By looking at past events we allocated courses to the two starts with the aim of an even balance. We got to within 10%. SiEntries allowed us to define how many starters per block, plus how many starters on each course per block (e.g. 5 Brown, 3 Short Green & Light Green combined etc). When entering competitors were shown which course/block combinations were available for selection

Start 1: Brown, Short Blue, Light Green, Short Green

Start 2: Blue, Green, Orange, Yellow

A new feature of SiTiming which allows the automatic interface of SiEntries into SiTiming enabled us to keep late entries open online until 12:30 on the day of the event – this is configured by the club in both systems so can be changed at any time. We see this as a way forward for the future, eliminating significant paperwork and data entry on the day of an event and also the handling of either cash or credit/debit cards at the event. On the day one competitor entered on their phone online in the event field and ran a few minutes later!

SiTiming has a simple function for allocating hire dibbers. The operator picked any one of the hire dibbers from a grid box and then placed this in an SI master station and the competitor gave their name to the operator. Once this was selected from the database the transaction was complete. No need for the effort placing hire dibbers in envelopes etc. The operator handed over the SIAC to avoid the risk of other SIAC’s being touched (and used sanitizer frequently).

 

STARTS

There were 2 Starts, set approximately 70 metres apart in the main field. Start flags were also separate. Since there would never be more than one starter per minute there was only one start lane in each (3m grid), which ensured that competitors did not bypass the various SI boxes, which were all set on stakes and not handled by start officials

Box 1

  • Sanitizer station
  • SIAC Battery Test station
  • COVID Guidance Notice

Box 2

  • Clear station
  • Check station (which also switches on a SIAC card)
  • SIAC Test station (is it switched on?)

Box 3

  • Course notices

After Start Line

  • Start station
  • Map boxes (widely separated). We decided to allow competitors to pick up maps from the boxes themselves on the basis that they had just used sanitizer on their hands and the alternatives had their own potential issues.

And Also…

  • There were no control descriptions available at the Starts
  • Taking an idea from recent Army orienteering events, several lines of yellow tape 2m apart were set out just before the call-up line to encourage queuing rather than bunching for the next start. This was extremely effective with competitors quickly picking up the idea.
  • There were small cycles of queues, probably linked to the timing of each start block, but these shrank back down to near zero

FINISH

The finish was deliberately set in the forest, 200m from download, to ensure that people had stopped breathing heavily/sweating before they approached download. A Safety control was placed 10 metres after the Finish to check all competitors out of the forest.

 

DOWNLOAD & RESULTS

SLOW uses SiTiming at events. This enabled us to set up an unmanned Download station driven by competitors using the new ‘Self Service download’ option. We see this as a way forward for the future, reducing the number of Download helpers required. If a competitor had an issue with their splits, e.g. used a different SI card, a download would still occur but a message on their splits told them to visit the Troubleshooting desk.

We ran a second download station for those with hired SIACs which was also the SIAC hire and Troubleshooting desk. Returned SIACs were placed in a bucket by the competitor where they will be left for a week before returning to store One concern we had about this set up was that a competitor with a hired SIAC would (incorrectly) go to the Self Service Download and not hand in their hired card. This happened twice but we spotted them from the colour of the SIAC and as a result we lost no SIAC’s. SiTiming are looking at changing the message that appears on the computer at the Self-Service download for Hired SIAC’s to say “Please hand in your Hired SIAC” in red instead of the current “Hired” message. We are also looking at having another monitor on the Troubleshooting desk linked to the Self-Service Download to allow live remote monitoring.

To avoid bunching, the decision was taken not to provide results in the arena, either in paper form or on a monitor. There was no negative feedback from competitors on this. The intention was to use a feature of the SiTiming software to publish results online every 5 minutes. Unfortunately, we were unable to get this feature working before the event. We aim to implement this at our next event.

3m length cables were used for the download stations and printers to separate competitors from equipment and, in the case of the troubleshooting desks, the operator.

The entire Download operation was run by the equivalent of one person throughout the event

HYGIENE

Common contact areas were wiped down with sanitizer regularly. These included

  • Toilets
  • All SI stations in the Start system
  • Download stations and printers

 

OTHER COMMENTS

Our biggest issue on the day was an unusually active hornets’ nest – resulting in 5 known stings, including 2 juniors. The nest was discovered late on in the planning and was judged to be very quiet at the time. We posted warning signs around the tree in question but on the (warm) day the hornets were very active and hence the stings. The nest was only on the optimum route for one course, but the Hornets proved to be more wide-ranging than expected. At least one competitor was disappointed that the club first aid kit did not contain antihistamine cream, but the provision of medication by unqualified personnel (attending a first aid course does not count) is a thorny issue. We shall review the options.

Based on the number of requests for help out on courses there is anecdotal evidence that juniors have forgotten skills. Planners may wish to consider this factor in planning

We estimate that the competitor/car ratio was about 1.8 – with more than half cars single competitor. This is a moderate variation from pre-COVID where we would have expected a ratio of about 1.9

Competitors behaved responsibly, observing social distancing, and following officials’ requests with good nature and lots of smiles! However, we did have a few coming to investigate the Start before their block – they were firmly sent away!

We had no issues with the general public on the day, indeed other users seemed cheerful and happy (must have been the sunny weather). However, we attached great importance to the Organiser bringing the Risk Assessment and all other up to date guidance etc, to the event. As well as the usual reasons for having the RA at the event it would help defuse any challenge on COVID grounds from a member of the public. Organisers should be aware that orienteering isn’t on the list of sports specifically mentioned in section 3.16 of the government guidance because it isn’t a team sport, and for no other reason.

As a general principle, we are spacing out events so that there is always more than a week between them. The same principle applies to hiring equipment to other clubs. This means that we can leave kit, including hire dibbers and SI units to sit for a long enough period to remove the need to disinfect it.

 

CONCLUSION

We had lots of happy punters. A lot of people went out of their way to say “Thank You”.

SLOWs next event is a Level B on Winterfold in late November. This is a bigger forest but will be taking place when the onset of dusk can be a challenge for ensuring all competitors are safe and control collecting etc. Therefore, we will want to reduce starts to a 3-hour window, preferably by starting 2 competitors per minute at each start or by running 3 or more starts.

We should add extra comments in Final Details (lifted from recent Army O event details)

  • Only touch surfaces where necessary
  • Only go to the Start when it is your time to do so

The challenges of COVID have accelerated our move to using new features of SiEntries and SiTiming to minimise face to face contact. At future events, we expect to:

  • Have online entries open until 1 hour before the last start time for level B & C events
  • Have online entries open up until 5 minutes before the last start time for level D events (e.g. SLOW mid-week night series)
  • Have entrants select their start block when entering (we may then allocate the actual start time)
  • Have result displayed online and refreshed every 5 minutes  
  • Control descriptions available online only
  • Operate download as primarily self-service

And finally…This link is to a video from a runner's headcam on the Short Blue course at Glovers Wood https://www.youtube.com/watch?v=pL6Dx1a5UEg. It shows how few people the competitor encountered on their course at an event with nearly 400 participants - and they are all social distancing. A (shortened) version may be of use when trying to sell orienteering to decision-makers at organisations such as Forestry England, National Trust etc.

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Tweet Monday 21st September 2020

Are you getting ready for National Fitness Day? 23 September 2020

23 September 2020

National Fitness Day, 23 September 2020, is a chance to highlight the role physical activity plays across the UK, helping us raise awareness of its important in helping us lead healthier and active lifestyles.  National Fitness Day sees a huge range of activity options enjoyed by participants of all ages. 

The theme for National Fitness Day will be ‘Fitness Unites Us’, as communities across the UK come together to celebrate our common interest in fitness and the power it has to bring us together, especially in light of the coronavirus pandemic.

Gyms, leisure facilities and activity providers across England, Wales, Scotland and Northern Ireland will help make Wednesday 23 September the most active day ever, with organisers hoping to see up to 10 million people being more active as a result of the day.

ukactive will be coordinating the day, mobilising more than 4,000 of its members to host free activities.

How is your club going to celebrate National Fitness Day?  Find out more about how your club can get involved and register your club activities here.

#GreatBritishWeekofSport

#BeActive

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Tweet Thursday 21st May 2020

British Orienteering 39th Annual General Meeting

British Orienteering  would like to take this opportunity to remind you of our 2020 Annual General Meeting which will take place on Saturday, 1st August 2020.

We note the current issues surrounding COVID-19 (coronavirus) and the rapidly developing public health guidance in the UK at the time of writing. This includes social distancing requirements, additional guidance for those over the age of 70 or with underlying medical conditions, and restrictions on public gatherings. The health and safety of our members and staff is always our utmost priority.

We have therefore decided to hold the AGM in our offices. If the public health guidance remains unchanged, we regretfully will not be able to run an AGM event as in previous years, and members will not be able to attend in person. We will, however, ensure that an appropriate videoconferencing solution is in place to enable those members who wish to take part in the AGM to do so remotely.

We will continue to monitor the situation and the latest available public health guidance and will provide updates concerning our AGM on our website at www.britishorienteering.org.uk. Members will still be able to submit questions either before or at the meeting.

All members are welcome to attend.

Please see the details below.

 

BRITISH ORIENTEERING FEDERATION LIMITED

Registered in England & Wales No.1606472

39th Annual General Meeting 

SATURDAY, 1ST AUGUST 2020 AT 17:00

 

British Orienteering Federation Limited National Office, Scholes Mill, Old Coach Road, Tansley, Matlock DE4 5FY

Notice is hereby given that the Annual General Meeting of the above-named Company will be held at the British Orienteering Offices, Scholes Mill, Old Coach Road, Tansley, Matlock DE4 5FY on Saturday, 1st August 2020.

The AGM is called for the transaction of the following business:

  • Apologies for absence
  • To receive the Minutes of the Annual General Meeting of 19th April 2019.
  • Chair’s Report
  • Treasurer’s Report
  • To receive from the Board the Company's accounts
  • Chief Executive’s Report
  • Proposals
  • to appoint the Company's auditors
  • to decide the annual subscriptions and affiliation fees
  • to transact such other business as may be legitimately brought before it;
  • to appoint (as appropriate) the President, and Vice-President(s); and
  • to elect the Elected Directors in place of those retiring.
  • Any Other Business
  • Closing of AGM

Please forward any items for inclusion on the agenda to the Chief Executive – peter.hart@britishorienteering.org.uk by 17:00, Thursday, 11th June 2020.

Further details on the business of the AGM, including the Agenda, and Voting by Proxy form, will be posted on British Orienteering’s website on or before Friday, 10th July 2020

 

Directors

All applicants must be nominated by two British Orienteering members. For further information or a preliminary discussion, please contact the Chief Executive or Chair.

British Orienteering is looking for new elected directors to take office at the AGM. There are three places on the board up for election. These include two vacancies: one for a two-year directorship, replacing Graham Patten, who has resigned, and one for a three-year directorship, replacing Judith Holt, who will stand down having served the maximum of three consecutive terms as a director. Ruth Beale has agreed to stand for election for a further three-year term as a director, having come to the end of her first term.

This is an exciting time to become a director, with the strategic refresh offering a real chance to shape the future of orienteering in the UK. Providing strategic direction for the sport is at the heart of the role of the board of directors, alongside overseeing the operations of British Orienteering in delivering this strategy. There will also be opportunities for directors who wish to do so to take on additional responsibilities that match their interests and expertise. Board meetings take place four times per year, on a mix of weekdays and Saturdays, and currently alternate between Birmingham, Manchester and London, with further business conducted by email or teleconference between meetings.

These roles are voluntary and unpaid, although reasonable expenses (such as travel to board meetings) will be reimbursed. To function effectively, the board needs directors from across the orienteering community, and nominations for election are welcome from all adult members of British Orienteering. The board would particularly welcome nominations from groups which are currently underrepresented on the board, including women, and people from Scotland, Wales or Northern Ireland. If you wish to discuss becoming a director or would like to find out more about what is involved, please contact Peter Hart (peter.hart@britishorienteering.org.uk)

 

Nominations must be submitted by 17:00, Thursday, 11th June 2020.

Voting - How do I vote?

In the light of the current COVID-19 pandemic, we strongly encourage you to consider ensuring your vote is counted by submission of the proxy form online or by post further details will be distributed with the AGM papers. However, a voting on the day system will be enabled.

Members will receive an invitation to vote in advance of the British Orienteering AGM by email from Mi-Voice, an independent organisation, who are supporting British Orienteering with the process.

On or before Friday, 10th July 2020 you will soon receive your AGM email which will include the Agenda, and Voting by Proxy process from the email address: elections@mi-voice.com with instructions on how to participate. This information will also be posted on the British Orienteering website. If the email does not arrive in your inbox please ensure that you check your junk folder.

If you are unable to locate your AGM email please contact Mi-Voice, by telephone (+44) 023 8076 3987 or email support@mi-voice.com.

AGM voting electronically will close at 17:00 on Thursday, 30th July 2020.

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