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Events Committee

 

Current Members

 

  • Chairwoman - Hon. Vice Chairman - Lyn West – Email
  • Fixtures Group Chairman – Peter Guillaume
  • Rules Group Chairman – Barry Elkington
  • Map Group Chairman – Colin Spears
  • Junior Competitions Group Chairman – Susan Marsden
  • Elite Competitions Group Chairman – John Palmer
  • Major Events Representative – Mike Richardson
  • Secretary – Chief Executive – Mike Hamilton

 

Terms of Reference – Adopted April 2008

The purpose of these Terms of Reference is to provide the umbrella framework within which the Events Committee will operate.

 

Authority

Authority is delegated to the Events Committee by the Board to coordinate, oversee and monitor orienteering events and competitions; the Committee will ensure that events and competition structures are aligned with the vision, values and strategic objectives as determined by the Board.

 

Composition and Membership

Events Committee shall consist of:

  • Chairman, a designated Director of British Orienteering or a person proposed by Events Committee and approved by the Board
  • Director of British Orienteering, if the Chairman is not a Director of the Federation
  • 7 Chairmen or their representatives from Elite Competitions Group, Fixtures Group, Junior Competitions Group, Major Events Group, Mapping Group, Rules Group, Senior Competitions Group
  • Staff member designated to Events Committee

Non-voting members:

  • Secretary, a staff member as determined by the Chief Executive and agreed by the Chairman
  • Marketing and Communications Manager to attend a minimum of 1 meeting per year
  • Chief Executive and Chairman of British Orienteering have a right to attend as non-voting members

Events Committee has the right to invite further attendees that shall be non-voting.

 

Responsibilities

Events Committee is responsible for:

  • Advising the Board on the strategic development of orienteering events and competitions
  • Delivering the event objectives as agreed by the Board in the Strategic Plan and where appropriate supporting other committees and groups in delivering strategic objectives
  • Coordinating the activities of the ECG, FG, JCG, MG, MEG,  RG and SCG
  • Coordinating the production and publication of all Event Guidelines and Handbooks including the allocation of responsibilities for individual Event Guidelines
  • Allocating responsibilities to groups to implement new policies with appropriate resources
  • Ensuring that groups take advantage of all promotion and marketing opportunities
  • Establishing a guidance, monitoring and review process for Major Events
  • Liaising with the Home Countries regarding the Home Internationals
  • Monitoring and assessing the workload of event officials and other volunteers; coordinating their training and ensuring sufficient numbers of event volunteers are, and will be available
  • Setting KPIs to monitor, assess, and report on performance of its reporting groups
  • Other responsibilities as decided by the Committee and agreed by the Board

 

Reporting Structure

Events Committee minutes shall be considered at Borad meetings and the Chairman shall report directly to the Board. Minutes will be circulated to the Board, all Committees and Groups, and published on the British Orienteering website.

Members with special responsibility such as Chairmen of a Group shall report directly to their respective Groups.

 

Meetings

Meetings are held in accordance with the British Orienteering Meeting Guidelines and shall be held a minimum of 3 times per year.

 

Minutes

An archive of minutes can be found in the Downloads Section - About British Orienteering.

 

 

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