Privacy Policy

British Orienteering (“we”, “us”, “our”) is committed to safeguarding the privacy of your information. Please read this Privacy Policy carefully to see how we treat the information you provide to us. We may change this Privacy Policy from time to time and any changes will take effect once the revised Privacy Policy is available on our Website.

By accessing and using our website at (“Website”) and using any services made available through our Website (such as membership services), you signify that you have read, understand and agree to be bound by this Privacy Policy.

Our Privacy Principles

British Orienteering’s Privacy Principles outline our commitment to the secure and responsible handling of information about our members.

British Orienteering Privacy Principles:

  • We will only collect and use your information where we have lawful grounds and legitimate business reasons to do so.
  • We will be transparent in our dealings with you and about how we will collect and use your information.
  • If we have collected your information for a particular purpose, we will not use it for anything else unless you have been informed and where relevant your permission obtained.
  • We will not ask for more information than we need.
  • We will update our records when you inform us that your details have changed.
  • We will implement and adhere to information retention policies relating to your information and will ensure that your information is securely disposed of at the end of the appropriate retention period.
  • We will observe the rights granted to you under applicable privacy and data protection laws and will ensure that queries relating to privacy issues are promptly and transparently dealt with.
  • We will train our staff on their privacy obligations.
  • We will ensure, to the best of our ability, we have appropriate physical and technological security measures to protect your information regardless of where it is held.

You are not required to provide any personal information on the public areas of this website. However, you may choose to do so by completing the forms on various pages of the site.

What information do we collect?

We may collect, store and use the following kinds of information about you:

  • information about your computer and about your visits to and use of our Website;
  • Information that you provide to us when registering to become a member of British Orienteering or updating your membership details or registering for event entry, in each case whether online, by post or by any other means, including your name, age, address, email address and payment details;
  • Information that you provide to us when submitting email enquiries, contributions or your views to us; and
  • Information that you provide to us for the purpose of subscribing to email notifications and/or newsletters.

Before you disclose to us the personal information of another person (e.g. dependants, family members, and friends) you must ensure that you have obtained their consent to both the disclosure and processing of that personal information in accordance with the terms of this Privacy Policy.

How does British Orienteering use your information?

We may use your information to:

  • process membership requests and manage existing memberships;
  • process event entries and results;
  • assess and analyse our Website and services, and improve the Website and services provided by British Orienteering;
  • respond to queries submitted by you;
  • send you communications and email notifications relevant to your membership of British Orienteering (if applicable);
  • send you newsletters, and other marketing communications relating to British Orienteering, including Compass, or carefully selected third parties which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (and you can inform us at any time if you no longer wish to receive marketing communications).

Who will British Orienteering share your information with?

We may disclose your information to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this Privacy Policy. We may also share your information with our commercial partners, or other carefully selected third parties, for marketing purposes if you have indicated that you are happy to receive such information.

In addition, we may disclose your personal information:

  1. to the extent that we are required to do so by law;
  2. in connection with any ongoing or prospective legal proceedings;
  3. in order to establish, exercise or defend our legal rights.

Except as provided in this policy, we will not provide your information to third parties.

We will retain information about you after the termination of your membership for as long as permitted for legal, regulatory, fraud prevention and legitimate business purposes.

Can I access and update my information?

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of that information, please email or write to us at the address in the ‘How to contact us’ section below. We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Use of cookies

A cookie is a small file of letters and numbers that is stored on your browser or the hard drive of your device if you agree. Cookies contain information that is transferred to your device's hard drive. Cookies contain no name or address information or any information that will enable anyone to contact you via telephone, e-mail or by any other means. Our Website may use cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website. By continuing to browse our Website you are agreeing to our use of cookies.

The Interactive Advertising Bureau (IAB) is an industry body that develops standards and guidelines to support online business processes. It has produced a website which explains how cookies work and how they can be managed. Most browsers are initially set to accept cookies but you have the ability to accept or decline cookies by modifying the settings on your Internet browser or device. The IAB website tells you how to remove cookies from your browser or device. However, if you use your browser or device settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Website.


We are committed to protecting your privacy and we implement a variety of security measures in relation to our processing and transfer of your information. However, the nature of the internet means that data may in some circumstances flow over networks without full security measures and could be access by unauthorised persons. We will never ask you to provide us with your online security details.


Our Website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of these sites. We encourage our users to be aware when they leave our Website and to read the privacy statements on those sites. This Privacy Policy does not apply to information collected on third party sites.

How to contact us

Please contact us if you have any questions about this Privacy Policy or information we hold about you:


Post: British Orienteering, Scholes Mill, Old Coach Road, Tansley, Matlock, DE4 5FY