Resource Library for Organisers and Planners

Access & Permissions

• Guide to land access and permissions

• Forestry Commission Agreement

• Sample letter to residents

• Sample confirmation of permission for landowners

• Sample notice for local notice boards

Incident Report Form

• Incident Report Form

Checklists

• Full organiser checklist for orienteering events

• Basic organiser checklist for orienteering events

• Post-event checklist

• Event Co-ordinator action plan templates – single day, weekend, multi-day.

Embargoed Areas

• Embargoed Area and non-competitive runners

• Embargoed areas listed on the website

Environment

• Environmental guide

• Environmental contacts

• Environmental checklist

• Environmental Leaflet

• Biosecurity Guidelines

• Numerical methods of calculating environmental impacts of sports activities

• Comparison of the environmental impact of orienteering and other off-track recreations in the Dartmoor National Park

• Environmental sustainability project at the World Masters Orienteering Championships 2004

• Research into the ecological impact of orienteering

• The effect of an orienteering event on breeding wheatear (Oenanthe oenanthe) at Titterstone Clee, Shropshire)

• World Champs 2001 environmental audit report

Finance Resources

• British Championships sample budget

• One Day Event budget template

• Major Events Financial Procedures

• Volunteer Expenses Policy

• Expenses Form

• Levy Information

Insurance

British Orienteering Public Liability Insurance Cover provides an indemnity of £15,000,000

• Proof of insurance 2026
• Summary of insurance 2026
• Proof of insurance 2025
• Insurance FAQs 2024

• Example of Participant Record Sheet

• Membership Form 

• Wording for non-members 

IT Systems

• Event systems – a guide to traffic, signposting, car parking, registrations & enquiries, entry on the day, start.

• SPORTident Advice for Event Advisers and Controllers

• Emit EPT Advice for Event Advisers and Controllers

• Emit Touch-Free Advice for Event Advisers and Controllers

• A guide to event equipment & transport (Currently being updated)

• Event Set up - a guide to arena layout & facilities, traders, toilets, download & results processing, results display, Finish run in.

• Relay layout and changeover procedures

• Results file specification

Major Events

• Major Event: Entries system requirements

• Major Event: Results system requirements

• Major Event: programme headings

• JK & British Championships Entry Terms & Conditions

• Major Event: Insurance Policy and Procedure

• Major Event: BOC 2011 planner

• Major Event: British Orienteering Equipment List

• Commentary Requirements & Spectator Aspects for Major Events (Andy Monro)

• Coordinating a British Long & Relay Championships (Dave Urch)

• Guidance and Recommendations for Sprints (David May)

Organising, other

• Template for Clubs Entry T&Cs

• Complaints/Protests Form

• Juries, a guide

• Initial publicity and entries

• Standard Entry Form

• Start time allocation
• Registering Events and Activities

Planning

• Orienteering Course Planning - Practical Guidance

• Appendix B course planning

• Advice on planning white courses pdf (Barry Elkington)

• Advice on planning yellow courses pdf (Barry Elkington)

• Advice on planning orange courses pdf (Barry Elkington)

• Advice on planning light green courses pdf (Barry Elkington)

• Advice on planning green-black courses pdf (Barry Elkington)

• What's different about Sprint? (David May)

• What's different about Sprint? (presentation, David May)

• What makes a good Sprint course? (David May)

• IOF Control descriptions 2018

• Technical Difficulty 1 Summary (Carol McNeil)

• Technical Difficulty 2 Summary (Carol McNeil)

• Technical Difficulty 3 Summary (Carol McNeil)

• Technical Difficulty 4 Summary (Carol McNeil)

• Technical Difficulty 5 Summary (Carol McNeil)

• IOF website on ISSOM and ISOM

• Planning for Older Competitors (Allan Williams)

• Planning for Older Competitors (Tony Carlyle)

Rules of Orienteering

http://www.britishorienteering.org.uk/page/rules

Safety Resources

• Appendix E-Safety

• British Orienteering Risk Assessment Form

• Incident Report Form

• Event Safety Workshop Attendance Template

• IOF Interim Heat Policy

• JK2014 Safety Documents (Katy Dyer)

  • Fire Incident Action Guidelines

  • Fire Risk Assessment

  • Safety Plan including Risk Assessments

  • Casualty Rescue Plan

  • Missing Runner Search Plan

  • Child Handover Plan

  • Emergency Response Plan including Media Protocol

• Child safeguarding policy

• Adult safeguarding policy

• First Aid Brief

• First Aid Advice

• Medical Form

• Oban 2011 Rescue Plan

• Electrical safety

• Fire Guidance, Fire Assessment

• Missing Competitor Procedure

• Photography and Filming Policy

• Safety Guidelines

• Safeguarding Children in non-formal accommodation V1.3

• Guidance for events in windy weather (Scottish Orienteering Association)

Urban events

• Uncrossable features for display
  
• Learnings from an urban event
  

Training

Volunteers, on the day of an event

Event Officials and staffing of Orienteering events

Role descriptions

• Event Co-ordinator

• Controller (Currently being updated)

• Race Day Organiser

• Race Day Planner

• Car Park Team Leader

• Start Team Leader

• Arena Manager

• Finish & Changeover Team Leader

• Safety Officer

• Prize Giving Team Leader

• Equipment Officer

• String Course Team Leader

• Registration/Enquiries Team Leader

• Entries Secretary

World Ranking Events (IOF)

• World Ranking Events Guidance

World Orienteering Day

• World Orienteering Day Leaflet (Print Ready for Requesting Quotes)

• World Orienteering Day Leaflet Quote BML Print

Xplorer Resources

• Xplorer Infographic

• Xplorer Collector Card

• Xplorer Colouring Sheets