British Orienteering is not a registered body for the purpose of DBS checking as we do not process enough DBS applications to qualify. We use the umbrella body Online Disclosures to process applications on our behalf. The system is completely electronic; please follow the steps below to make an application for a DBS disclosure.
If you are in Northern Ireland or Scotland please visit the links found further down this page.
All Safeguaridng checks are required to be renewed every three years.
1. Decide if you are required to, and eligible to, apply for a DBS disclosure. Use the attached flow diagram to determine if you do or do not need a DBS check. Please note there are separate flow charts depending on who you work with, children or adults at risk.
2. If you decide that you need a DBS check, Please complete the below DBS Eligibility Form and return to firstname.lastname@example.org at the British Orienteering National Office.
If you wish to make a private and confidential disclosure prior to your DBS application, you can return your form to email@example.com.
3. When completing the online form you will need to provide a range of information that can be used to verify your identity and address. You will need to provide:
Full name and other personal details
National Insurance number if you have one
Driving Licence number
Passport number, nationality and country of issue
Full, current address
4. Somebody will need to verify that the forms of identification provided are genuine. This will either be one of our ‘Document Checkers’ or one of the staff at the National Office. In either case, you will need to provide the following documents:
A document showing your National Insurance number
Your UK Driving Licence (paper or card)
A utility bill with your name and current address
5. Due to British Orienteering now using the Online Disclosure system there is a charge of £12.60 inc. VAT per application that will need to be paid by the applicant.
6. If you have used a Document Checker to verify the documents they will be able to login to the system and confirm that they have verified your documents.
7. Nominated staff based at the National Office can see the status of all applicants’ check at all times, therefore once verified we will countersign and submit to DBS via the online system.
8. The DBS will carry out the checks. Their stated aim is to complete standard disclosures in 2 weeks and enhanced disclosures in 4 weeks, but it is better to allow longer than this. When the DBS has completed the checks it will send one copy of the disclosure to you at your home address. British Orienteering will be notified of completed checks. If there is nothing recored, your records will be updated. Should there be a disclosure, you will then need to copy the disclosure and send it to the National Office, this can be a paper copy or a scanned version.
Should there be a disclosure, it will be assessed by the Lead Safeguarding Officer and potentially then reviewed by the Case Management Group (CMG).
For more information go to the DBS’s own step-by-step guide to the disclosure process.
*If documents have been sent to British Orienteering to conduct a check, these are returned to the applicant following verification, deleted or distroyed. No copies of anyones personal details provided for the prupose of the DBS check are held on file.
For more information about the Scotland PVG Scheme, visit the Scottish Orienteering Assocaiton webpage here.
Coaches in Northern Ireland can apply for their check via this link. Coaches are expected to apply for an enhanced check and pay the NI Sports forum who act as the umbrella body.
It is recommended that coaches renew every three years and you should follow the flow diagram as per DBS requirements to see if you require a check.
More information can be found on the NIOA website.
To obtain a pin number contact Chloe firstname.lastname@example.org
Yes, British Orienteering will accept a DBS through the DBS update service. In order to complete the check, you will need to give the Lead Safeguarding Officer permission to view your document and the following:
British Orienteering is unable to accept a DBS (In England and Wales) that has been issued from another employer or sport.
Should there be a disclosure or report of a concern/ incident, it will be assessed by the Lead Safeguarding Officer and potentially then reviewed by the Case Management Group (CMG).
Potential outcomes may be:
If an investigation is undertaken, the CMG will consider the various submissions and make a final recommendation. Considerations will include, the risk to others participating in orienteering, submissions from those affected, has an individual broken any British Orienteering codes of conduct and are there any other legal processes currently being undertaken.
In the case of any legal proceedings, the CMG will only implement a temporary outcome pending the conclusion of the legal proceedings.
The final CMG recommendation will then be submitted to the board for final approval before the case is closed.
Potential outcomes include:
If you have any questions regarding the DBS process please email email@example.com.