What to Expect from an Orienteering Event as a Landowner

Before the Event

Landowners can expect an organising club to be in contact with the following information:

• Proposed dates and times
• Estimated number of participants
• Maps showing planned routes
• Risk assessments for the event
• Insurance details

The organiser will likely request a site visit, to assess suitability of control locations and analyse any changes to the landscape if the current map is outdated. Course planners design routes to avoid sensitive areas and minimise environmental impact.

The organiser will make necessary arrangements and agreements with the landowner regarding event day factors such as parking, toilets and external vendors if required.

Events are advertised and entries managed, in advance. Entry on the day is often not allowed, especially for larger events. This helps prevent unexpected crowds and ensures participant numbers are controlled.

During the Event

Event Setup

• The organiser will request access ahead of the event to set up the controls around the course.
• The event assembly will be set up to ensure access to all necessary facilities.
• Signage may be placed throughout the event to direct participants to key areas such as the start, toilets or water stations.
• Marshals will be stationed ahead of the event start.
• No vehicles or infrastructure are required unless agreed in advance. Some clubs may request permission to set up gazebos and club flags, particularly for larger events.

Participant Activity

• Participants arrive at the site, at either an pre-agreed parking location or parking off site with arranged transport to the venue.
• Wave starts are often used to avoid overcrowding on the course and mass starts.

Spectators

• There are often limited spectators across the course area, as this can unintentionally lead the competitors to the controls, particularly over terrain courses.

Safety and Stewardship

• For all major events, first aid is available on site.
• Final details emails are sent to participants with important information, including any Out of Bounds areas to be respected and other considerations from the landowner. These will also be reiterated throughout the event and shown on information boards at the Event Assembly and on the start lanes.
• Marshals help manage areas of concern and ensure safety throughout the event.

After the Event

Event Clean Up

• The event organisers and volunteers will collect all controls from the course.
• All temporary signage and infrastructure will be removed, and the Event Assembly will be restored to its original condition.
• Any litter will be collected and disposed of according to prior agreements.

Feedback

• Organisers welcome feedback from landowners, to improve future events and the event process.