The purpose of this handbook is to gather in one place all the information that is essential for a Coordinator to stage the JK and to avoid ‘reinventing the wheel’ every year. To build on best practice and to hold in one place all the documents, templates, policies and processes that form part of the British Orienteering Partnership Agreement.
This section contains the following:
The JK Festival of Orienteering consists of a 4-day Festival of orienteering with multiple competitions.
There are 5 main elements to the JK:
This section contains the rules & requirements for the various competitions – as well as the IOF World ranking event requirements.
There is no set staff structure that can be found to deliver the JK. Each event is as individual as the courses in each competition – and the people that deliver it. It is key to select the right team with the relevant skills to take the event forward.
It is important to ensure that each member of the team has a clear understanding of what their role entails, what is expected of them, who they are responsible to and also how they fit into the bigger picture that is the JK.
This section contains suggested role descriptions for all the key roles involved at the JK.
An event the size and complexity of the JK needs a project management plan of some description. There are many aspects of the JK that need attending to and it is easy to miss or forget something.
The timetable pulls all these tasks together with reasonable finish dates.
This section covers the British Orienteering policy for major event finances and includes:
In common with other sports, a certain risk is involved in orienteering.
This section contains templates for risk assessments as well as past JK risk assessments for reference.
There is information relating to a whole range of health & safety & risk management functions – including First Aid requirements for a JK, a missing competitor procedure and casualty recovery procedure.
This section aims to give those who are new to event marketing and communications a basic guide to help them through the planning process. It may also act as a stimulus for more experienced event marketers to review or rethink existing activity.
It contains samples of the IOF Bulletins 1 & 2 as well as sample Final details and information about the JK logo, map template and other JK branding requirements.
This section covers the requirements for the provision of entries, timing & results systems as well as commentary, Radio controls and other related systems, such as Arena layout.
This section covers the elements of event organisation. It includes the following: Entries & start times, race bibs, equipment, start procedure & layout, finish & arena layout, download & results processing, results display & prize giving.
After the event, there is a list of things that need to be dealt with.
These include: post-event survey, expense claims, final accounts, lost property, JK report, thank you letters and uncollected medals and prizes.